Govt Licence no: 5968/2009
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1. Bookings:

To book any activity with the ‘Nepal Everest Guide’, please send a completed booking form to or 

The constitutes an agreement that you have read and understood the terms and conditions below. I recommend that you try and book at least four weeks in advance (especially in the peak season) so that accommodation, staffing, and transport will be arranged. Last-minute bookings are possible, and in this instance, I recommend that you call me direct.

1. Payment Conditions:

2.1: To book a package tour 20% non-refundable deposit is required at the time of booking by bank transfer.

2.2: For package tours, full payment is required 45 days before arrival by bank transfer.

2.3: Immediate payments are required for internal flight service

2.4: Payment for ‘hotel booking only service’ are required 15 days before arrival by bank transfer.

Payment information (Nepalese Rupees Account):

Name of account holder: Santosh Prasad Gauli

Name of bank: Citizens Bank international limited 

Bank Address: Nayabazar-16, Kathmandu, Nepal


A/C NO: 0150100000017009

My Cell no: +977 9849116284/ 9851231026

3. Cancellations and Changes

Cancellations must be submitted in writing and the notice commence from the day it is received.

3.1 Package tours

  • 45 to 31-day arrival: arrival: 20% of the package price
  • 30 to 22 days before arrival: 25% of the package price
  • 21 to 14 days before arrival: 30% of the package price
  • 13 to 7 days before arrival: 40% of the package price
  • Less than 7 days before arrival: 80% of the package price
  • Re-booking: USD: 40 

3.2 Flight ticket service

Once the ticket is issued, 45% of the total amount will be charged (100% charge for same-day cancellation).

3.3 Hotel booking service

  • 14-10 days before arrival: 15% of the price
  • 9-3 days before arrival: 25% of the price
  • Less than 2 days before arrival: 80% of the price

3.4  Changes to your booking must be submitted in writing by the person who made the original booking. I will always do my best to meet your requirements but required changes cannot always be guaranteed. Traveling in Nepal requires a degree of flexibility, good humor, and an understanding that modes of transport, accommodation, and itineraries may change, even after the tour has commenced. This can be without warning due to local weather conditions, landslides, flight delays, road blockages, flooding, snow, political unrest, or delayed arrival. We are unable to refund any money in these conditions but will do our best to provide alternative arrangements in this instance. We do not accept any liability for any losses incurred in these circumstances as these situations are beyond our control. 

3.5 If the person who made the booking is unable to travel due to injury, death, or family circumstance the booking may be transferred to another person.

4. Liability

Nepal Everest Guide acts as an intermediary between transportation and airline, train companies, hotels, tourist offices, and all other contractors providing the services and as such is not liable for any loss, injury or damage sustained. Additional expenses incurred due to delays, accidents, natural disasters, political action, and unrest must be borne by passengers. Participation in our promotional trips implies the tourist’s agreement to the above. No rain cheques or compensation will be given for non-attendance, rain, or canceled activities. Meals not taken are not refundable.

5. Insurance

Travel insurance is compulsory for all clients and should cover personal injury, medical expenses, death, helicopter rescue, repatriation, luggage, theft, or cancellation. Please ensure your insurance covers any activity that you intend to participate in during your visit.

6. Warranty

Nepal Everest Guide is not liable for any injury, loss, or damage the traveler suffers during or in connection with the journey, nor for itinerary modifications due to circumstances beyond Nepal Everest Guide’s control.

9. Documentation

A passport is required, valid for six months beyond your tour departure date. A visa is required for all nationalities apart from those with an Indian passport. 

Most of the nationalities can get a Nepal visa on arrival, but few countries can only get a Visa from the Nepalese Embassy or Consulate.

If you get your visa on arrival in Kathmandu, you will need the correct visa fee in US$ and a passport-sized photograph (please see for up to date visa fees and forms).

Both a valid passport and an appropriate visa (including cost) are the sole responsibility of the client.

10. Health advisories 

Please consult your physician for your specific needs as soon as possible so that you can obtain any required medical treatment before you travel. Altitude may be a concern to some travelers. Please advise Nepal Everest Guide if there are any medical conditions, and that could affect you while you are traveling in Nepal.

11. Complaints

Please contact Nepal Everest Guide if you have any complaints as soon as possible so that any issues can be dealt with quickly and effectively. 

Note: I am a trekking guide in Nepal for so many years it means I might have few groups on the same Date and time so if I have two or more group at the same Date my friend who has been working with me together will be your guide and he an experienced guide with the license.